Posts Tagged ‘collaboration’

Sharing Bookmarks: A better way

Thursday, July 15th, 2010 by François

Delicious Logo

I’ve recently completed testing more efficient ways to share our bookmarks.

Previously we shared links internally and with clients by writing a weekly round-up post on our blog.

Not only was this time consuming it wasn’t user-friendly.

So why persist for so long?

Habit.

Even though we knew we should have transitioned to something like Reddit, StumbleUpon or Delicious we never did.

Why? Because it was such a simple thing to do it kept on being put off. Not good I know, hence this post to absolve my guilt!

The options:

After playing around with Reddit, StumbleUpon and Delicious and looking into the usage stats of each we’ve settled on using Delicious. You can check out our account here.

Getting Started:

With Delicious importing your bookmarks is a breeze:

First off, you will need to save your browser bookmarks.

If you are not sure how to do this, create a Delicious account and follow the detailed instructions for Firefox, IE 6 & 7, Opera. Please note you must be signed-in to access this page.

In addition to the supported browsers this works fine in Safari too (go to “File” and select “Export Bookmarks”). Although Chrome on OSX is still lacking a bookmark exporter there are work-arounds available.

Once you’ve done this pop over to Delicious and create your account if you haven’t already:

  1. Click on Settings
  2. Click on Import/Upload Bookmarks
  3. Choose the File to Upload
  4. Click on the Import Now button

The import process is surprisingly quick and there is an email notification option that tells you when it’s completed.

Once the import is complete you can start sorting through your tags and the Bulk Edit feature is very useful for this.

Other features you should check out:

  • Export/Backup bookmarks feature makes it simple to download a copy of your bookmarks for safe-keeping. We would recommend doing this regularly.
  • Link Rolls/Tag Rolls is an easily enabled feature that allows you to display your latest Delicious bookmarks/tags on your website or blog.
  • Blog Posting is an experimental feature that can automatically post entries  containing your latest links to your blog every day. This isn’t something we are currently using but it is something we would be interested in using in the future.

Conclusion:

Delicious is a great solution for sharing and storing your bookmarks online.

It is easy-to-use and its import/export features work well. The extra settings available means you can also customise the way Delicious works.

All in all we are really happy with Delicious but as with any hosted solution we’d always suggest you continue to maintain a regular backup procedure.

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Categories: Tips
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Tools For Collaborating Remotely

Thursday, January 8th, 2009 by The BCM Team

An image of a man traversing a globe

This is a brief post on the tools we use for collaborating remotely.

Video Chat

Skype is our primary application for this.  However, since Google Mail’s recent release of video chat we have been impressed with the quality-of-service. It also removes the need to have yet another application running.  That said, we will certainly be sticking to Skype for all of our external communications.

Instant Messaging

Messenger, the golden oldie still works for us.  It has the added benefit that it’s one of the quieter ones in terms of noise.  If you are transferring large files while chatting, Skype is certainly faster and more reliable.  Pidgin is a universal IM client that allows you to connect to AIM, MSN, Yahoo, and numerous other networks all at once.  Annoyingly it can be a bit flakey sometimes but it certainly is useful.

Email

Due to the fact that all of our team have been long term Gmail users we decided to use Google Apps as opposed to Zimbra’s Open Source Edition.  Google Apps is a hosted solution that we found painless to set-up and configure.  Once you have played with your domain name settings you are good to go.  We all use email clients so that we have an additional back-up of all our work emails.  Despite each of us having our own preference, we all use one of the following clients Thunderbird, Mail (Mac) or Outlook (Windows).

IRC

Internet Relay Chat is one of the best ways to communicate and get questions answered online and we use it quite a bit.  Our favourite on Windows is the well-known MIRC client, and on the Mac it’s Colloquy.

Project Management

When we started out we were loyal users of 37signals hosted tools (such as Basecamp).  However, we soon found the recurring fees increasingly hard to justify. Don’t get me wrong they are great tools and I have, and will continue to, happily recommended them to others.  But seeing as though we had the skills to install and play with something, we thought we might as well give it a shot.

We soon had Mindquarry and Phprojekt installed and battling for our affections.  Unfortunately we didn’t really warm to either of them, and we quickly found ourselves looking for an alternative.  We finally settled on a mixed approach, combining the flexibility of an installed solution and the more user-friendly UI of a hosted solution.

We now use Trac for all of our technical tasks.  It is incredibly powerful and can be customised fully to meet your specific requirements.  It also has the added benefit of being open-source and having a first-class support community. For non-technical tasks we use a combination of Google Calendar and Todoist.   There has been much praise for Remember the Milk and Toodledo, and quite rightly so.  We played around with all of them but ended up settling on Todoist.

Word Processors

We use Open Office because it’s free and easy to use.  In fact the latest release (v3.0) has somewhat surprisingly totally killed our use of Microsoft Office.

Wiki

We use Trac’s built-in wiki engine, that is used for text and documentation throughout the system.   If you aren’t a fan of Trac or you just want a wiki you should definitely check out Mediawiki or Tikiwiki.

Version Control

We use SVN (Subversion) to maintain current and historical versions of our files such as source code, web pages and documentation.   Our favourite clients are Smart SVN (for Mac) and Tortoise SVN (Windows).

Mockups, Diagrams and Prototyping

We regularly use Mockups (see our review here), OmniGraffle, Dia and sometimes Visio.   Mockups is certainly our favourite at the moment as it not only suits the way we like to work but it also save us time.

Conclusion

As you can see by the recurring trend, “free” as opposed to “paid-for” is something we value highly.

All of the tools mentioned above have their own unique pro’s and con’s and this certainly is not an attempt to label any of these tools best-in-class.  Rather we wanted to share what we use and what works for us in our specific circumstances.

We hope this post is useful, and if there are any tools you think we should try, please do give us a shout!

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Categories: Reviews, Software
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